Friday, 28 June 2013

Metadata Stores Community News #19

  1. Congratulations to ANU, QUT, JCU, La Trobe, RMIT, UTas, UoN, UWS and the CSIRO for successfully completing your projects - well done!
  2. New Video Tab in the Metadata Stores blog provides ready access to your Case Studies and recorded Presentations
  3. I am leaving ANDS - it has been pleasure working with you all, seeing this community develop and proudly watching these complex projects coming to fruition.
  4. Please refer to your ANDS Liaison Officer for advice relating to your projects. As of 30th June 2013 your Metadata Store Program Co-ordinator will be Dr Andrew Treloar ph +61 (0)3 990 20572.

Best wishes and goodbye

Simon

Tuesday, 18 June 2013

Wednesday, 12 June 2013

Monday, 10 June 2013

Research data Registry with Simon Porter - Wed 12th June 2013

Don't miss University of Melbourne’s Research data Registry with Simon Porter on Wednesday 12th June 10:00am NSW, Vic, Tas, Qld, (9:30am SA and NT) (8:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

Simon Porter, Project Manager of the University of Melbourne’s Research data Registry will show us under the bonnet of one of the largest portfolios of data capture projects funded within Australian Universities with over 1000 research data records in Research Data Australia.

From day one, the project was viewed as a new breed of administrative system that relied on connected information, rather than just another research silo. By leveraging the metadata around grants and publications it has been possible to deduce much of the contextual information around research datasets.


1. Please join my meeting, 12/06/2013 at 10:00 AM AEST. https://www4.gotomeeting.com/join/736276079
2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
Australia: +61 2 8355 1031
United States: +1 (213) 493-0619
Access Code: 736276079
Audio PIN: Shown after joining the meeting
Meeting ID: 736276079
GoToMeeting®
Online Meetings Made Easy®
Not at your computer? Click the link to join this meeting from your iPhone®, iPad® or Android® device via the GoToMeeting app.

Friday, 31 May 2013

ReDBox 1.6.1 with Duncan Dickinson - Wed 5th June 2013

Don't miss ReDBox 1.6.1 with Duncan Dickinson on Wednesday 5th June 10:00am NSW, Vic, Tas, Qld, (9:30am SA and NT) (8:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

ReDBox 1.6.1 provides facilities for researchers to define data management plans and self-submit collection information. In this session Duncan will demonstrate how this works out of the box and discuss how it can be customised for your organisation.

  1. Data management planning tool (DMPT; around 45 fields, including 10 pre-filled)
  2. Researcher self-submission tool (add a collection record; around 35 fields including 15 from DMPT)
  3. Researcher dashboard, that allows a researcher to share DMPTs will colleagues and project participants.

Press for more information about Release 1.6.1

For what is ReDBox see: http://www.youtube.com/watch?v=Nfz1MBOpKJI

1. Please join my meeting, 05/06/2013 at 10:00 AM AEST. https://www4.gotomeeting.com/join/473761207 2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
Australia: +61 2 8355 1031
United States: +1 (213) 493-0619
Access Code: 473-761-207
Audio PIN: Shown after joining the meeting
Meeting ID: 473-761-207
GoToMeeting®
Online Meetings Made Easy®
Not at your computer? Click the link to join this meeting from your iPhone®, iPad® or Android® device via the GoToMeeting app.

Wednesday, 22 May 2013

Metadata Stores Community News #18

UWS - Enterprise Research Data Catalogue with Toby O'Hara - Wed 29th May 2013

Don't miss University of Western Sydney’s Enterprise Research Data Catalogue with Toby O'Hara on Wednesday 29th May 10:00am NSW, Vic, Tas, Qld, (9:30am SA and NT) (8:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

Toby O'Hara is the Implementation Manager of the University of Western Sydney’s Metadata Store. He will be showing us under the bonnet of their Enterprise Research Data Catalogue.

The University of Western Sydney has worked closely with the University of Newcastle to refine the ways in which systems can be integrated with ReDBox/Mint. Toby's thoughtful insights into the pros and cons of such collaborations are sure to be of considerable interest.

1. Please join my meeting, 29/05/2013 at 10:00 AM AEST.
https://www4.gotomeeting.com/join/473761207
2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
Australia: +61 2 8355 1031
United States: +1 (213) 493-0619
Access Code: 473-761-207
Audio PIN: Shown after joining the meeting
Meeting ID: 473-761-207
GoToMeeting®
Online Meetings Made Easy®
Not at your computer? Click the link to join this meeting from your iPhone®, iPad® or Android® device via the GoToMeeting app.

Tuesday, 21 May 2013

Cancelled: Data Surgery 22nd May 2013

Please note that there will be no Wednesday Data Surgery on the 22nd May 2013.

Friday, 10 May 2013

A tour of 'DataConnect' at the University of Adelaide with Cathy Miller - Wed 15th May 2013

Don't miss this tour of 'DataConnect' at the University of Adelaide with Cathy Miller on Wednesday 15th May 10:00am NSW, Vic, Tas, Qld, (9:30am SA and NT) (8:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

Research Data Librarian, Cathy Miller, will be taking us on a tour of DataConnect. DataConnect is a visible, institution-wide key feature of University of Adelaide's approach to research data management, where all researchers have access to an online form for self-registration of their datasets and data collections.

Cathy will explain why simplifying the functionality of DataConnect to the three concepts: Capture, Cite and Connect, is and has been important in promoting the new system and growing a culture that embraces University research data management tools and services.

See: https://projects.ands.org.au/id/MS14

Post-script: This presentation about 'DataConnect' is now available on the ANDS YouTube Channel

Press for a University of Adelaide video about DataConnect.

1. Please join my meeting, 15/05/2013 at 10:00 AM AEST.
https://www4.gotomeeting.com/join/473761207
2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
Australia: +61 2 8355 1031
United States: +1 (213) 493-0619
Access Code: 473-761-207
Audio PIN: Shown after joining the meeting
Meeting ID: 473-761-207
GoToMeeting®
Online Meetings Made Easy®
Not at your computer? Click the link to join this meeting from your iPhone®, iPad® or Android® device via the GoToMeeting app.

Monday, 6 May 2013

Metadata Stores Community News #17

  1. Reminder - 'Claiming the Territory' - La Trobe University's Metadata Store with Roderick Sadler Wednesday 8th May 2013 - Note new GoTo Meeting number.
  2. See La Trobe University's Metadata Store - a short video [4:31min] preview of some of the thoughtful insights to be shared in Wednesday's talk (above).
  3. Congratulations to Project Manager, Po-Yun Wong and Cathy Miller for successfully completing University of Adelaide's Research Metadata Store Project
  4. New Video Tab for easy access to the growing list of short videos about Metadata Stores Projects as well as captures of selected Wednesday presentations.

Thursday, 2 May 2013

'Claiming the Territory' - La Trobe University's Metadata Store with Roderick Sadler - Wed 8th May 2013

Don't miss this thoughtful presentation about the impact La Trobe University’s Metadata Store with Roderick Sadler on Wednesday 8th May 10:00am NSW, Vic, Tas, Qld, (9:30am SA and NT) (8:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

Following Carolyn Hulsbergen’s presentation into strategies for managing change, La Trobe University’s Institutional Repository Team Leader, Roderick Sadler has some profound insights into the impact of the university’s Metadata Stores Project and the cultural changes unleashed as the University Library becomes a publisher for the first time. He will discuss how La Trobe is helping researchers think about their data as something that can be published and how exposing research data is part of claiming the territory and gaining advantage for researchers as well as for the University.

Roderick will be explaining how La Trobe is future-proofing the architecture of its Metadata Store by using unique and durable identifiers as well as how they are using ReDBox to massage and then push data to their Vital Repository.

La Trobe’s Digital Infrastructure Manager, Simon Huggard and Research Data Co-ordinator, Charlie Ambrose will also be on hand to answer questions and expand on the significance of their project.

Post-script: This presentation 'Claiming the Territory' is now available on the ANDS YouTube Channel

For a summary see this short [4:31min] video.

Note the new meeting number:

1. Please join my meeting, 08/05/2013 at 10:00 AM AEST.
https://www4.gotomeeting.com/join/473761207

2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
Australia: +61 2 8355 1031
United States: +1 (213) 493-0619
Access Code: 473-761-207
Audio PIN: Shown after joining the meeting

Meeting ID: 473-761-207

GoToMeeting®
Online Meetings Made Easy®

Not at your computer? Click the link to join this meeting from your iPhone®, iPad® or Android® device via the GoToMeeting app.

Tuesday, 30 April 2013

Metadata Stores Community News #16

  1. Reminder - Data Surgeries/Clinics will resume May 8th 2013
  2. Wednesday May 8th 2013 La Trobe University will be talking about the impact of their Metadata Stores project and the importance of Identifiers - details to follow
  3. Strategies for Change Management with Carolyn Hulsbergen (17th April 2013) is now available on the ANDS YouTube Channel: http://www.youtube.com/watch?v=vm5YjXgDwuA
  4. Vincula, the RMIT Metadata Stores Project as described by Alan Lo is also now available [press link]

Tuesday, 16 April 2013

Metadata Stores Community News #15


  1. Don't miss, Strategies for managing change with Carolyn Hulsbergen (Deakin University) Wed. 17th April 10:00am AEST
  2. Congratulations to Project Manager, Po-Yun Wong and Cathy Miller for submitting a Final Report for University of Adelaide's Research Metadata Store Project!
  3. Recordings of presentations from the March 2013 weekly surgeries are now available:
  4. Short video summaries of selected Metadata Store projects are now in production...example available soon.

Best wishes

Simon

Friday, 12 April 2013

Strategies for Managing Change - with Carolyn Hulsbergen (Deakin) 17th April 2013

Don't miss this presentation about how to manage change in the research domain by Carolyn Hulsbergen (Deakin University) on Wednesday 17th April 10:00am NSW, Vic, Tas, Qld, (9:30am SA and NT) (8:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

As more Metadata Stores projects are completed or nearing completion, there is a greater appreciation that these projects are less about software development and more about change management.

Carolyn Hulsbergen is a Senior Business Analyst at Deakin University. She will be leading a discussion about what is changing, who needs to change and how Deakin has recognised that people and active sponsorship are the keys to success. Carolyn will describe in detail what Deakin is actually doing to change the culture of the research environment.

Presentation is expected to be 20-30mins with plenty of time for questions.

For background context, Deakin University has a simple schematic of their Metadata Store On A Page

This presentation is now available at: http://www.youtube.com/watch?v=vm5YjXgDwuA

How to access this workshop
1. Please join my meeting. https://www4.gotomeeting.com/join/902515079
2. Use your microphone and speakers (VoIP) - a headset is recommended.

Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Friday, 22 March 2013

Metadata Stores Community News #14

  1. First to submit Final Report for a Metadata Stores project is the University of Queensland's UQ Data Collections Registry (UQ-DCR) project - congratulations to Project Manager, Hoylen Sue!
  2. Data surgeries/clinics will go into recess for Easter but resume on the 10th April 2013 (usual time). On the 17th April 2013, we have tentatively booked Carolyn Hulsbergen to talk about Change Management at Deakin University;
  3. Round table: Optional Deliverables and delays on Wednesday 10th April 2013 will be a discussion to clarify any flow-on effects from release delay to ReDBox 1.6;
  4. For those that missed the terrific presentations by Marianne Brown, Jon Hurn & Lynn Davies, and Maude Francis, recordings were successful and should be available soon after Easter.

Roundtable: Optional Deliverables and delays - 10th April 2013

Round table: Optional Deliverables and delays on Wednesday 10th April 10:00am NSW, Vic, Tas, Qld, (9:30am SA and NT) (8:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

There appears to be a flow-on effect with respect to the completion of some of the optional deliverables and the ReDBox 1.6 release that could push some projects past agreed completion dates.

As many of you have expressed interest in participating in a discussion around this topic please find below a Draft Agenda - all to be confirmed:

  1. Status of collaboration Optional Deliverables - Reporting, Embargoes, Ethics (Vicki Picasso - Newcastle / Toby O'Hara - UWS)
  2. Status of collaboration Optional Deliverable - DMP (tbc Flinders)
  3. ANDS position on projects extensions beyond 30th June 2013 (Andrew Treloar / Simon Pockley - ANDS)
  4. What will be in ReDBox Release 1.6.1 (Duncan Dickinson - QCIF)

Please note... I will be on leave from the 23rd March to 7th April 2013. This Draft Agenda is so that you have some advanced notice of the discussion on the 10th April.

Any thoughts? Have I missed anyone/anything? - please contact me asap 03 99020549.

How to access this roundtable

1. Please join my meeting. https://www4.gotomeeting.com/join/902515079
2. Use your microphone and speakers (VoIP) - a headset is recommended.

Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Friday, 15 March 2013

'People do projects' - with Jon Hurn (UTas) and Maude Francis (UNSW) - Wed 20th March 2013

Don't miss these two quite different perspectives from Jon Hurn (UTas) and Maude Francis (UNSW) on Wednesday 20th March 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

First. "Project plans don’t do projects - people do projects.” says Jon Hurn, the 4th Project Manager for University of Tasmania's TReDDS Metadata Stores project (MS12). Jon has been making rapid progress with the TReDDS (Tasmanian Research eData Directory Service) successfully uploaded party data to the test system and harvesting Tasmanian data collections. The project will support a discovery service for Tasmanian researchers – extended as a national and international service for Tasmania’s key scientific disciplines.

Please note, a video capture of this presentation is now available.

Second. Maude Francis will share some research use cases to demonstrate UNSW infrastructure for research data management and 'Mediated Deposit'. This includes sourcing party and activity data from the UNSW data warehouse, creation of metadata records in ResData (UNSW metadata store), and the generation of DOIs from ANDS Cite My Data. UNSW is also planning to integrate data management planning and reporting functionalities with dataset descriptions and data storage.

Presentations are expected to be 15-20mins with 10mins for questions.

Please note, a video capture of this presentation is now available.


How to access this workshop
1. Please join my meeting. https://www4.gotomeeting.com/join/902515079
2. Use your microphone and speakers (VoIP) - a headset is recommended.

Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Thursday, 7 March 2013

JCU's Research Portfolio and Self-Deposit with Marianne Brown - Wed 13th March 2013

Don't miss this discussion about JCU's Research Portfolio and Self-Deposit with Marianne Brown on Wednesday 13th March 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

Accurate and up-to-date researcher profiles require complex back-end systems and researcher enthusiasm. The efforts of the remarkable Marianne Brown are turning the spotlight on James Cook University (JCU). Marianne will be sharing her experiences with developing JCU's soon to be launched Research Portfolio - a system for building research profiles. She will also explain how JCU has approached the challenges of facilitating researcher self-deposit.

Marianne has been bulk importing data collections from a number of software services by handcrafting one record and using it as a template for the rest. On the 1st of March she successfully pushed 1,498 collections records related to the Edgar service to Research Data Australia [see video about Edgar].

Please note, a video capture of this Presentation is now availale .


How to access this workshop
1. Please join my meeting. https://www4.gotomeeting.com/join/902515079
2. Use your microphone and speakers (VoIP) - a headset is recommended.

Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Wednesday, 6 March 2013

Metadata Stores Community News #13

1. Coming events:

  • Wednesday 13th March 2013: Marianne Brown JCU's Research Portfolio and Self-Deposit.
  • Wednesday 20th March 2013: U Tas Building the Tasmanian Research eData Directory Service (TReDS) + UNSW: building an enterprise system.

2. Recording of Tim Matching Workshop with Natasha Simons (Griffith) from Wednesday 27th February 2013 is now available.

3. Why not consider submitting a Guide to Deliverables with your Final Report? Such a document would list each Deliverable with links to the supporting evidence. Acceptance Criteria for Metadata Stores Deliverables - Note this Tab in the Metadata Stores blog.

Any questions, clarifications or additions please contact Simon Pockley (03) 99020549 simon.pockley@ands.org.au

Monday, 4 March 2013

ReDBox Intensive - with Duncan Dickinson Wed 6th March 2013

Don't miss this ReDBox Intensive with Duncan Dickinson on Wednesday 6th March 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

This is a chance to engage in a discussion with Duncan and your colleagues about where ReDBox might be heading and to increase your understanding of some of of the nuanced aspects of this popular Metadata Stores Solution. Topics suggested include:

  • The road ahead...
  • How to plug ReDBox into VIVO
  • What to do about Technical Metadata
  • What happens in curation Curation
  • Performing Data Harvests
  • ReDBox in the cloud

The ReDBox (Research Data Box) is an open source project with a strong community focus. It has been designed to assist universities in bringing their research metadata under management, meeting the Australian Code for the Responsible Conduct of Research, and interfacing with Research Data Australia, the national research data discovery system. ReDBox has been the solution of choice for 15 of the 21 Universities participating in the Metadata Stores Program. It is supported by a strong user group and QCIF provides vendor support for ReDBox on a commercial basis.

How to access this on-line GoTo Meeting session
1. Please join my meeting. https://www4.gotomeeting.com/join/902515079
2. Use your microphone and speakers (VoIP) - a headset is recommended.

Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Tuesday, 26 February 2013

Linking ARC and NHMRC Grants in RIF-CS

How to link collections, parties and services to the activity records of the publicly funded projects by ARC and NHMRC?

You can link RIF-CS objects (collections, parties and services) to the publicly funded projects by ARC and NHMRC using the grant PURL (Persistent URL). The PURL for the grant should be added to the related object element of the RIF-CS object.

Example:

   <collection type="collection" dateAccessioned="2012-05-03T00:00:00Z" dateModified="2012-07-23T04:53:03Z">
      <identifier type="uri">http://www.earthbyte.org/Resources/GSAtoday_2012.html</identifier>
....
      <relatedObject>
        <key>http://purl.org/au-research/grants/arc/SR0566892</key>
        <relation type="isOutputOf"/>
      </relatedObject>

where SR0566892 is the Project ID (ARC).

This example is accessible at
http://researchdata.ands.org.au/high-resolution-gplates-sample-data-to-accompany-an-article-in-gsa-today

What if my grant is not listed in RDA?

The PURL for the awarded grants in 2011 and 2012 can be constructed as follows:
For enquiries please email amir.aryani@ands.org.au

Monday, 25 February 2013

Metadata Stores Community News #12

1. Coming events:
2. Acceptance Criteria for Metadata Stores Deliverables - a new Tab in the Metadata Stores blog.
3. The working list of Unexpected behaviours in NLA/Trove can now be found in the Resources tab of the Metadata Stores blog.

Any questions, clarifications or additions please contact Simon Pockley (03) 99020549 simon.pockley@ands.org.au.

Thursday, 21 February 2013

TIM Matching Workshop with Natasha Simons - Wed 27th Feb 2013

Don't miss this TIM Matching Workshop with Natasha Simons on Wednesday 27th February 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

A recording of this workshop is now available (05-03-2013)

Natasha has special insights into the National Library of Australia's Party record matching processes and will not only be demonstrating how to match real records in real time but will also share her experiences of the way in which Griffith University has gone about managing the matching process.

  • Setting up for harvesting of party records by the NLA
  • Signing up for access to Trove Identities Manager (TIM)
  • Hand matching records using TIM - demonstration
  • Getting NLA identifiers back, putting them in the metadata store and providing these to RDA
  • Summary of experience (successes, problems)

TIM (Trove Identities Manager) is the NLA's tool used for the maintenance of records in the party infrastructure. It enables authorised staff from institutions and organisations who contribute party records to the party infrastructure, to manage these records.

To get the most out of this workshop you should be familiar with TIM training modules and the National Library of Australia's Guide to managing records in the party infrastructure

See also Matching rules - Trove Party Infrastructure rules for auto-matching party record for Trove.

How to access this workshop

1. Please join my meeting.
https://www4.gotomeeting.com/join/902515079

2. Use your microphone and speakers (VoIP) - a headset is recommended.

Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Friday, 15 February 2013

Approaching Wednesday morning events for your calendar

  1. Wednesday 20th February 2013: No Data Clinic due to Adelaide ReDBox Community day and a half
  2. Wednesday 27th February 2013: TIM Matching Workshop with Natasha Simons (details to follow)
  3. Wednesday 6th March 2013: ReDBox Intensive with Duncan Dickinson (details to follow)

Thursday, 14 February 2013

ReDBox Community Day and a Half - when you arrive

For those who have registered for the ReDBox Community Day and Half in Adelaide 19th - 20th Feb 2013.

For your convenience, here is a campus map.

If you are bringing a car:

Press for Parking instructions

1. Closest carpark is Car Park 6: short term car park, needs change for meter, $1.20 p.h. or $9.60 per day

2. Next closest carpark is Car Park 1: all day park, meter ticket costs $4.20

3. Both have Permit bays available.

You might also like to use these directions written by a human with a sense of humour:

1. Alight from your helicopter/cab/limousine/personnel carrier in Registry Road, by the bus zone.

2. Turn to face the flagpoles, and walk (NW) towards the large silver and black building (mind the buses!).

3. Take the short staircase down to the footbridge. (If you are afraid of footbridges, internal staircases, or lifts, continue to follow the external staircases down and around to the left behind the building.)

4. Cross the footbridge and continue along through some double glass doors, to the lifts/stairs.

5. Take the lifts/stairs down to Level 1, where you will find the ReDBox Registration Desk, and all your friends.

6. Rooms 1.27 and 1.28 are at the end of a short corridor running (East) off the lobby (past the bathrooms).

There will be signage – but if you get really lost, Amanda is happy for you to contact her on 0450 101 344

Tea/coffee will be available in the mornings to give everyone a kick start J, and morning/afternoon tea and lunch are provided by our sponsors – ANDS.

Please feel free to contact Amanda Nixon with any questions. She is looking forward to seeing you on Tuesday,

(source - edited email from Amanda)

Monday, 11 February 2013

NLA/Trove - unexpected behaviours: Wed 13 Feb 10:00am (Melb Time)

Recent experiences with the NLA/Trove test environment have resulted in a working list of unexpected behaviours. Most need some form of explanation.

We'll be talking through this list on Wednesday 13th February 2013 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting - log-in details below...(places limited to 26).

N.B. This is a working list - please contact Simon Pockley about any amendments or additions you would like to make.

  1. Testing environment

    TIM Beta is the system that NLA use to check the accuracy of records before they are loaded into production. It isn’t a development system. There are limitations to the testing environment.

    a. The test NLA records cannot be deleted, so tests cannot be rerun and new people need to be created and used each time.
    b. NLA ID in TIM Beta resolves to Trove Production rather than Trove Test. This can prompt concern/confusion that valid NLA ID's might be incorrectly being ascribed to real researchers and then published on the web.

    Status - no action. The testing environment in TIM Beta does not impact on the production environment

  2. Access to TIM

    a. Access to TIM is on an individual basis without a generic link to the institution.
    Status - work-around. Establish a convention for managed usernames and passwords, for example, “ANDS.tim.matching01”, “ANDS.tim.matching02”, etc. for multiple users. A single sign-on could be established, remembering that multiple users cannot login to TIM with the same user name and password simultaneously. Generic usernames and email addresses will allow usernames to be reassigned and the password rese
    b. Also having to create individual IDs for Trove and TIM (and making these the same for the test instances of each) is cumbersome compared to AAF access to Research Data Australia.

    Status – No action. Signup to Trove is open to any user of Trove, not just those with access to the Australian Access Federation (AAF) credentials. One username and password is used for both Trove and TIM (production and test).

  3. Transparency of record status

    There’s no indication whether records have been auto-matched or gone into TIM for manual matching.

    Status - work-around. Checking which records are in TIM waiting for matching is a manual process.

  4. Identifiers lose their type

    Identifiers lose the type indicated in the contributor party record e.g. "scopus". Even NLA supplied party identifiers become type="contributor’s ISIL code".  Any identifiers and the key supplied in a contributor party record to Trove become type="contributor’s ISIL code" in the Trove party record.
    Status – low impact - no action

  5. Single element names not harvested

    RIF-CS schema guidelines state that <namePartType> is optional. The reason for variation in how names are presented is that GeoNetWork uses ISO 19115 and/or ANZLIC as its native schema which allows free text entry of names in a single element. RIF-CS party records type person that have origins in either ANZLIC or ISO19115 will be not be harvested by TROVE due to the lack of <namePartType>. Note that this issue impacts on Party person records only. Group records without <namePartType> will be ingested by Trove.
    Status – low impact - no action

  6. NLA converts keys to RDA URLS

    Not all institutions maintain or even create public profile pages. These are used as Source URLS in a Trove record.

    Status - work-around for where there are no source URLs for staff profiles is to use an optional function in Trove. If option is set to ‘on’ the entityID (Source URL) for a university's records in Trove are transformed to ANDS URLS. Trove uses a predefined URL structure to convert keys to a link to RDA and not to the researcher’s web page on the university web site. If set to ‘off’ Trove will use the source URL provided.

    For ReDBox/Mint users:

    Care should be taken that the source URL does not resolve to MINT which requires a logon, and not to a local party record as might be expected. Apply the workaround indicated above, as required.

  7. Vanishing records

    As reported by UQ:  A feed of party records was harvested but some of the records neither appeared in Trove nor in TIM - they vanished without a trace. The harvest operation did not fail, since other party records from the same harvest of the feed appeared in TIM or were automatically matched and appeared in Trove.
    Status - behaviour yet to be replicated

  8. Broken links when Researchers leave an institution (tombstone records)

    There is a need for Policy development regarding Researchers who move or even die. NLA has no control over contributor’s source links. Some universities will use the links to the researchers' local profile as the source URL. However, these links may not be maintained after the researcher leaves the universities. So in the long run there will be a lot of broken links in Trove.

    NLA comment: There is no need for a University to delete the record for a researcher when they move away from that institution. The NLA party identity is a container record and so can contain records from different universities for the same researcher. This is where some descriptive information would be valuable in the record e.g. “Left University of ZX in 2011”.

    Status – low impact - no action

  9. Inconsistent matching algorithms

    Testing Trove's automatic matching algorithms are behaving unexpectedly:

    Issue first raised by Hoylen Sue at UQ - as follows

    Situation #1: party records are harvested for the first time. That is, Trove does not contain any party records with these RIF-CS keys.

    Situation #2:  when these unchanged party records are re-harvested. That is, Trove already has existing party records with these same RIF-CS keys. In this situation UQ has found the two party records for Watson and Drebber pass "Matching Rules Part A" and replace the existing party records -- which is the correct behaviour. But the party record for Holmes does not match and goes into TIM Beta -- which is not correct. It should have been automatically matched just like the other two. Neither us nor NLA have figured out why Holmes is treated differently.

    NLA comment:

    Paul has checked this problem as much as he can and when he sends the record to TIM manually it matches. Essentially the way he's doing it is exactly the way the harvester would send the records to TIM so we have no idea why the records aren't matching when we harvest them. Paul says we need more data to work with and he's reluctant to use your data as then you won't be able to use it. Perhaps if we had lots more test records to work with we might be able to see a pattern. Sorry I don't have a solution or a reason for the records not matching.

    Status - behaviour yet to be replicated

  10. Complex matching rules

    There is an assumption that if local party records contain the NLA identifier as an identifier, then matching will occur automatically, but this is not necessarily the case. The matching rules are complex and deliberately conservative. Records which fail Part A of the matching rules then go to Part B where the NLA identifier is just one of the match points.

    Rules for matching party records: https://wiki.nla.gov.au/download/attachments/24379936/ARDCPIPMatchingRulesSpec-+Ver+2.0++20+Jan+2012.doc?version=1&modificationDate=1333064788000

    From the matching rules:

    The purpose of Part A: to decide if two records are actually the same record
    An incoming record is checked to determine if it has the same contributor ISIL and record ID as a record in Trove.

    If it does, a sanity check is applied. If the incoming record passes the sanity check, it is automatically matched and overlays (replaces) the matching record in Trove. If the incoming record fails the matching rules in Part A then matching rules in Part B are applied.

    The purpose of Part B: to decide if a record should be part of an existing identity.

    The rules specified in Part B are applied to an incoming record that has failed the matching rules specified in Part A.

    An incoming record is checked to determine if it has an NLA persistent identifier. If it does, a sanity check is applied and must be passed for a match to occur.

    Incoming records that fail the matching rules specified in Part A and B are passed by the identity service to the unmatched record queue for human review for matching or new record creation in TIM

    Example:

    A university creates a record for “Davies, Peter” containing the NLA party identifier for the existing Trove record for “Davies, Peter Eric” (the Trove record was contributed by Libraries Australia, ISIL code AU-ANL:PEAU).

    Result: Part A matching rules apply, but neither ISIL code or recordID match so Part B rules are applied.

    In the Part B matching rules the system looks at the incoming record for the NLA party identifier and the NLA’s ISIL (AU-ANL:PEAU) and the NLA party identifier, recorded in control/sources/source/objectXMLWrap.

    If the university added the NLA party identifier for “Davies, Peter Eric” and the NLA agency code to the incoming record, the system would run the sanity check. It would match on Davies, on Peter, but it wouldn’t find Eric in the incoming record and so the name would fail the matching rules. Because there is always the risk that a mistake could be made when the NLA party identifier is manually entered into another organisation’s record, the system has to be certain it’s the same person so it will always check all name parts and all name parts have to match.

    Result: In this example, if the names didn’t automatically match then the record failed the sanity checks at some point.

    Status –investigate. The example above explains why records containing an NLA party identifier will not necessarily match even though they have the same NLA Identifer.

  11. RIF-CS 1.4 mapping to EAC-CPF (Encoded archival context for corporate bodies, persons and families)

    There is currently no separate overarching application profile document for NLA use of EAC-CPF. The NLA maintain mappings from MARC and RIF but these are both in flux at present as the NLA make changes to support RDA and RIF-CS 1.4.The mapping for RIF-CS 1.4 is finished but NLA’s IT is still to finish doing the style sheet to convert the records.

    Status – in progress

  12. Name sequence or name order

    The order in which names are entered is important because the Trove System has its own way of processing first name and last name. Best to enter in natural order i.e. first name: Jane, last name: Smith

    Status – work-around
---------------------------------------------------
1. Please join my meeting.
https://www4.gotomeeting.com/join/902515079

2. Use your microphone and speakers (VoIP) - a headset is recommended.

Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Metadata Stores Community News#11

Lot's on...

1. Many thanks to Natasha Simons for a great presentation about the challenges arising from building the Research Hub at Griffith University. We have an audio file of the Presentation and Discussion that will be made available to you as soon as I have processed it and Natasha has approved its release.

2. NLA/Trove - unexpected behaviours. Recent experiences with the NLA/Trove test environment have resulted in a working list of unexpected behaviours. Most need some form of explanation. We'll be talking through this list on Wednesday 13th February 2013 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting https://www4.gotomeeting.com/join/902515079 (more details to follow).

3. 18th February 2013 - Research Profiles Conference 2013
Venue: Melbourne University. Sponsored by Symplectic. Registrations. This one day conference will explore how Australasian Universities as a whole can leverage this capability to gain advantage on an international stage.

Topics covered will include:
  1. The international state of play in research profiling
  2. An assessment of the technologies and standards that assist in the syndication of research information, with a particular emphasis on VIVO as an enabling platform
  3. Local experiences of implementing research profiling systems
  4. A road map for open research data and the university
  5. The future of research reporting and assessment in an era of open data
4. 19th-20th February 2013 ReDBox Community Day and a half. The link to the Agenda has now been updated to include the second day (20th Feb).

Thursday, 31 January 2013

Coming - 6th Feb: What lies ahead with your Metadata Store?

Don't miss this (limited capacity) - After Natasha Simons makes a short presentation about challenges associated with the development of their Research Hub at Griffith University, she will Chair a discussion about the challenges you might expect to encounter.

Wednesday 6th February 2013 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting - log-in details below

Discussion can be expected to include:

  1. what to do with dirty data?
  2. getting support
  3. getting access to data from different systems
  4. finding new sources of data to input into your metadata store (e.g. theses database)
  5. what happens when your metadata store solution starts to compete with your publications repository?
  6. developing a sustainability plan to get long-term support for the Hub post-project completion that might be useful to share.

Background: The Griffith Research Hub is a rich and informative guide to the University's expertise in a comprehensive array of academic fields. The site lists the research focus of staff, their publication histories and research projects. The hub can be used to make contact with Griffith experts and potential postgraduate research supervisors. You can search by keyword, discipline, name or field of research expertise. To find out more: http://research-hub.griffith.edu.au/about.

1. Please join my meeting.
https://www4.gotomeeting.com/join/902515079

2. Use your microphone and speakers (VoIP) - a headset is recommended.

Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Tuesday, 29 January 2013

Postponed: Wednesday 30th Jan presentation by Natasha Simons

Sorry, due to the impact of difficult weather conditions in Qld, we'll postpone the presentation What lies ahead for your Metadata Store. At the scheduled time for your state, there will still be an opportunity to simply drop-in and discuss any aspects of your project with colleagues and ANDS staff.

Friday, 25 January 2013

What lies ahead for your Metadata Store?

Don't miss this (limited capacity) - After Natasha Simons makes a short presentation about challenges associated with the development of their Research Hub at Griffith University, she will Chair a discussion about the challenges you might expect to encounter.

Wednesday 30th January 2013 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting - log-in details below

Discussion can be expected to include:

  1. what to do with dirty data?
  2. getting support
  3. getting access to data from different systems
  4. finding new sources of data to input into your metadata store (e.g. theses database)
  5. what happens when your metadata store solution starts to compete with your publications repository?
  6. developing a sustainability plan to get long-term support for the Hub post-project completion that might be useful to share.

Background: The Griffith Research Hub is a rich and informative guide to the University's expertise in a comprehensive array of academic fields. The site lists the research focus of staff, their publication histories and research projects. The hub can be used to make contact with Griffith experts and potential postgraduate research supervisors. You can search by keyword, discipline, name or field of research expertise. To find out more: http://research-hub.griffith.edu.au/about.

1. Please join my meeting.
https://www4.gotomeeting.com/join/902515079

2. Use your microphone and speakers (VoIP) - a headset is recommended.

Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Tuesday, 22 January 2013

Wednesday: Amir Aryani will answer your Trove questions (Coming) What happens when you've built your Metadata Store?

1. Amir Aryani will be available to answer and NLA/Trove questions following Hoyken Sue's presentation last week.

Wednesday 23rd January 2013 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting - details below


2. Coming - Natasha Simons will be discussing how the team at Griffith University overcame challenges associated with their Research Hub.

Wednesday 30th January 2013 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) via GoTo Meeting - details below

This discussion will include:

  1. what to do with dirty data?
  2. getting support
  3. getting access to data from different systems
  4. finding new sources of data to input into your metadata store (e.g. our theses database)
  5. what happens when your metadata store solution starts to compete with your publications repository?
  6. developing a sustainability plan to get long-term support for the Hub post-project completion that might be useful to share.

1. Please join my meeting.
https://www4.gotomeeting.com/join/902515079

2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Friday, 18 January 2013

Thursday, 10 January 2013

Testing NLA/Trove Identifiers - how to succeed! (16/01/2013)

Don't miss this if you want to know more about minting and testing NLA/Trove Identifiers?

Hoylen Sue (University of Queensland) has done it and will be sharing his experiences with the Trove testing environment. Hoylen is in a unique software agnostic position to explain the process because of UQs component approach to developing their Metadata Store. He has rigorously clarified every aspect of the NLA Identifier process.

When? 10:00am (NSW, Vic, Tas) (9:00am Qld) (9:30am SA) (8:30 NT) (7:00am WA) Wednesday 16th January 2013 via GoTo Meeting:

1. Please join my meeting.
https://www4.gotomeeting.com/join/902515079

2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting

Meeting ID: 902-515-079

Tuesday, 8 January 2013

Approaching events

Welcome back! We have a number of events approaching especially in February:

1. 9th January 2013 10:00am-11:00am - weekly Metadata Stores clinic/surgery (discuss your project with others doing the same things). GoTo Meeting: https://www4.gotomeeting.com/join/902515079 Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.

Dial +61 2 8355 1031
Access Code: 902-515-079
Audio PIN: Shown after joining the meeting
Meeting ID: 902-515-079

2. 8th February 2013 10am-3pm with lunch - NSW Metadata Stores Roundtable at Intersect.

3. 18th February 2013 - Research Profiles Conference 2013
Venue: Melbourne University. Sponsored by Symplectic. Registrations. This one day conference will explore how Australasian Universities as a whole can leverage this capability to gain advantage on an international stage.

Topics covered will include:
  1. The international state of play in research profiling
  2. An assessment of the technologies and standards that assist in the syndication of research information, with a particular emphasis on VIVO as an enabling platform
  3. Local experiences of implementing research profiling systems
  4. A road map for open research data and the university
  5. The future of research reporting and assessment in an era of open data
4. 19th-20th February 2013 ReDBox Community Day and a half. The link to the Agenda has now been updated to include the second day (20th Feb).